Sirena & Tala Events

Katrina Castro

luxury event and wedding planner

Katrina Castro
Seattle, WA
206-519-7688
sirenatalaevents@gmail.com
Certifications

Where Luxury Meets Coordination

My love for planning events came at a young age. I can still remember the first party I tried to plan with my best friend in middle school was an end of the year party. Of course both of us “forgot” to mention this little soiree to our parents. We ended up inviting half the class, and only had a budget to afford 4 pizzas! I’m sure you already know how that turned out, a bunch of hungry kids and angry parents. But I have definitely stepped up my event planning game since then, and I’m beyond happy to be able to do what I love.

I was always that one family member or friend that hosted the extravagant parties. Always the one asked to help plan an event. Always the crafty one that DIY’d everything. Events were a way to put my creativity into gear, and I jumped at every chance I could get. I love to cater to people, and love to see everyone gather together and eat amazing food. My relatives would always ask why I don’t just do it professionally. It was just a dream of mine to start a business one day, but it was always the wrong time, and I really didn’t know what branch of the industry I wanted to be in. Until I started planning my own wedding, it was literally like the gates in heaven opened up for me. I knew right then that this was my nitch and so grateful that I found a career that I would happily wake up to do every morning for the rest of my life. So I started researching the best wedding planning schools, and did even more extensive research about starting a business and now here I am, living a lifelong dream.

Services

All packages will include a free consultation to ensure that Sirena & Tala is a good match of personality and style with your event. Upon booking each client will receive a questionnaire to better understand their vision, and expectations. They will receive access to our online planning program, aisle planner, that has everything our clients need to stay organized during the planning process. Aisle planner will include all checklists, tips, and guides needed to kickstart planning. We will offer unlimited communication via phone/email/aisle planner for any wedding questions/brainstorming/suggestions. And on the week of your event all of our clients will receive a digital file of their custom timeline containing the day of itinerary, wedding party responsibilities, map of venue, and contact list to send out to entourage and anyone a part of the wedding. We will be there on rehearsal days to help coordinate along with the officiant. And we will definitely be there to tackle your wedding day with flawless execution to ensure that you are stress free! Lastly, all packages include a wedding day emergency kit.


Day of Package
$2500

This package is for the couple that wants to plan their own wedding, research and book their own vendors, have their own ideas and come up with a design concept, but need a coordinator to tie up the loose ends and take charge of the wedding day to make sure everything runs smoothly. We can offer them guides for wedding planning tips, preferred vendor lists, and checklists if needed. Including online access to aisle planner, and unlimited communication through phone or email/aisle planner upon booking. Then 3 months prior to the wedding date we will step in and have face to face meetings to go over details, go over all vendor contracts, and make sure everything is covered and finalized for a flawless wedding day that our couple has meticulously planned. And we will also assist on rehearsal coordination along with the officiant.

Services upon booking to jump start planning

- Digital Wedding Planning questionnaire before introductory meeting
- Introductory meeting to discuss ideas, details, expectations, and budget
- Access to digital planning software tool where all elements will be available to view in one location
- Complimentary custom wedding planning journal
- Vendor referral list
- Checklists, wedding articles, wedding FAQ’s accessible in digital planning tool
- Digital guest list table
- Unlimited communication

3 months before

- Site visit to review your layout, floor plan, decor plan, and give professional recommendations
- Pre-wedding meeting to create timeline and go over all wedding details
- Guidance of etiquette and logistics
- Communication with vendors
- Handoff all vendor contacts and contracts
- Proof of contracts and confirm details with vendors (arrival times, requirements, return of equipment)

Final weeks up to wedding date

- Final details meeting
- Assist on picking up and returning rentals
- Direct entire rehearsal with officiant
- Distribute wedding timeline packet to vendors and bridal party
- Direct wedding day off (ceremony + reception)
- Setup layout and decor requested by clients
- Unlimited hours on the day of, we’ll be there before and after you
- Distribute final payments and gratuity
- Use of wedding emergency kit available for bridal party and family
- Gather all gifts and assure they are safely taken home
- Make sure all rentals and vendor equipment is returned
- Vendor direction and coordination
- Wedding assistant for the day


Full planning + Coordination Package
$4500

This package is for the couple that has a vision but needs help bringing it to life. It will offer everything the day of coordination package consists of, along with full on coordination of the entire wedding from start to finish. This is a step by step process that we will help with decision making and suggest ideas for budget management, preferred vendor bookings, and handle all contracts aka the dirty work. We will hold your hand every step of the way, and have unlimited communication with each client. We will stay in contact, and meet each month, whether it be through phone, chat, or face to face meetings to discuss all plans that have been worked on and things that need to be done until the final weeks of the wedding. We will include concierge services for this package, such as blocking hotel rooms for out of town guests, make spa day appointments, you name it and we can deliver. This package only consists of a consultation for design where we touch on basics such as color palette and mood board to get your creative juices flowing. This will take place upon booking with us from 12+-9 months prior to the wedding date.

Services upon booking to jump start planning

- Digital Wedding Planning questionnaire before introductory meeting
- Introductory meeting to discuss vision, expectations, and budget
- Access to digital planning software tool where all elements will be available to view in one location
- Complimentary custom wedding planning journal
- Checklists, wedding articles, wedding FAQ’s accessible in digital planning tool
- Digital guest list table
- Unlimited communication
- Professional vendor recommendations
- Initial budget breakdown based on needs and wants, and give general pricing for each element
- Design consultation including color palette and mood board
- Create initial draft of custom timeline

Services during contracted period

- Guidance with stress free step by step process of wedding planning
- Venue and vendor research based on client request
- All vendor communication, negotiations, and review contracts
- Budget management, fully accessible through digital planning software tool
- Unlimited site visits to review layout and floor plan
- Weekly planning emails on top of digital software tool to go over checklist
- Clients preference of monthly meetings via phone, webcam, or in person to ensure planning progress to confirm contracts, deposits, and details
- Consult with any traditions, etiquette, or new trends per client request
- No other weddings will be scheduled within a week of your wedding
- Always available for any questions, comments, or concerns about any elements of your wedding via text, phone, email, webcam, aisle planner, or in person

3 months before

Concierge services kick in, includes but not limited to;
- Making appointments for spa services
- Research and help with wedding party gifts, gifts for parents, gifts to each other
- Check progress on RSVP’s, etc.
- Technical help with building a wedding website
- Suggest and begin room blocks for out of town guests

- Master pre wedding meeting; all major decisions should be final and booked at this point. All elements will be reviewed from beginning to end, all contracts will be reviewed, and will move on to intricate details with design and finalize timeline.

Final weeks up to wedding

- Final details meeting
- Final walk through with all major elements of wedding, discuss final details with contracted vendors
- Distribute final payments and gratuity
- Assist on picking up and returning rentals
- Direct entire rehearsal along with officiant
- Distribute wedding timeline packet to vendors and bridal party
- Direct wedding day off (ceremony + reception)
- Vendor direction and coordination
- Setup layout and decor requested by clients
- Unlimited hours on the day of, we’ll be there before and after you
- Use of wedding emergency kit available for bridal party and family
- Gather all gifts and assure they are safely taken home
- Make sure all rentals and vendor equipment is returned
- Wedding assistant for the day


Full Planning + Coordination + Design
$7500

This package is for the couple that needs assistance in all aspects of their wedding, from logistics to design. It will offer everything Full Planning + Coordination consists of, including all the pretty things. For the couple that needs extra help in creativity, want an event that is uniquely theirs, and looking to wow their guests this is the perfect package for you. This is a step by step process that we will help with decision making and suggest ideas for budget management, preferred vendor bookings, design concepts, and handle all contracts aka the dirty work. This will also include brainstorming ideas for design and putting together a visual board. We will hold your hand every step of the way, and have unlimited communication with each client. We will stay in contact, and meet each month, whether it be through phone, chat, or face to face to discuss all plans that have been worked on and things that need to be done until the final weeks of the wedding. We will add extra concierge services for this package, such as blocking hotel rooms for out of town guests, make spa day appointments, you name it and we can deliver. And we will also assist on rehearsal coordination along with the officiant. will take place upon booking with us from 12+-9 months prior to the wedding date.

Services upon booking to jump start planning

- Digital Wedding Planning questionnaire before introductory meeting
- Introductory meeting to discuss ideas, details, expectations, and budget
- Access to digital planning software tool where all elements will be available to view in one location
- Complimentary custom wedding planning journal
- Checklists, wedding articles, wedding FAQ’s accessible in digital planning tool
- Digital guest list table
- Unlimited communication
- Professional vendor recommendations
- Initial budget breakdown based on needs and wants, and give general pricing for each element
- Present digital mood board for preliminary design concept based on client request
- Create initial draft of custom timeline
- Schedule follow up creative design meeting

Services during contracted period

- Guidance with stress free step by step process of wedding planning
- Attend vendor meetings
- Venue, Vendor, Visual research based on client request
- Continue exchanging design ideas and brainstorming, further refining all design concepts
- Research and help on intricate details: wedding stationery, favors, etc.
- All vendor communication, negotiations, and review contracts
- Continue budget management, fully accessible through digital planning software tool
- Unlimited site visits to review layout, floor plan, decor plan
- Weekly planning emails on top of digital software tool to go over checklist
- Clients preference of monthly meetings via phone, webcam, or in person to ensure planning progress to confirm contracts, deposits, and details
- Discuss any traditions, etiquette, or new trends per client request
- No other weddings will be scheduled within a week of your wedding
- Always available for any questions, comments, or concerns about any elements of your wedding via text, phone, email, webcam, aisle planner, or in person

3 months before

- Concierge services kick in, includes but not limited to;
making appointments for spa services
- Research and help with wedding party gifts, gifts for parents, gifts to each other
- Check progress on RSVP’s, etc.
- Suggest and begin room blocks for out of town guests
- Technical help with building a wedding website

- Master pre wedding meeting, all major decisions should be final and booked at this point. All elements will be reviewed from beginning to end, all contracts will be reviewed, and will move on to intricate details with design and finalize timeline.

Final weeks up to wedding

- Final details meeting
- Final walk through with all major elements of wedding, discuss final details with contracted vendors
- Distribute final payments and gratuity
- Assist on picking up and returning rentals
- Direct entire rehearsal along with officiant
- Distribute wedding timeline packet to vendors and bridal party
- Direct wedding day off (ceremony + reception)
- Vendor direction and coordination
- Setup layout and decor requested by clients
- Unlimited hours on the day of, we’ll be there before and after you
- Use of wedding emergency kit available for bridal party and family
- Gather all gifts and assure they are safely taken home
- Make sure all rentals and vendor equipment is returned
- Wedding assistant for the day


Wedding Weekend Boutique Package

Sometimes it's ok to be a little extravagant especially with this type of event. It's a huge once in a lifetime milestone, and some couples just want it to be extra special. This is also the perfect package for the couple that’s too busy and don’t even know where to start. The wedding weekend package will include everything that the full planning package offers but with some special perks that our clients will appreciate. This will also include planning events tied near the wedding date such as a welcome party, rehearsal dinner, and next day brunch if requested. We love it when couples choose this package, we will have each event meticulously planned and cohesive with each other for a beautiful smooth transition from each event. We will take the reins to make the perfect wedding weekend that our clients wont forget. When this package is booked, the week of will be blocked exclusively for that wedding, to ensure all focus is only on that weekend. Since so much time and work is put into this package, we only offer 6 in a year to make sure we offer the best service to our clients. We highly recommend to book this package in advance!

Services upon booking to jump start planning

- Digital Wedding Planning questionnaire before introductory meeting
- 2 hour Introductory meeting to discuss ideas, details, expectations, and budget for wedding for first half of meeting. Then discuss other wedding weekend events requested by client that need planning for second half of meeting
- Access to digital planning software tool where all elements will be available to view in one location
- Complimentary custom wedding planning journal
- Checklists, wedding articles, wedding FAQ’s accessible in digital planning tool
- Digital guest list table
- Unlimited communication
- Professional vendor recommendations
- Initial budget breakdown based on needs and wants, and give general pricing for each element
- Present digital mood board for preliminary design concept based on client request
- Create initial draft of custom timeline
- Schedule follow up creative design meeting

Services during contracted period

- Guidance with stress free step by step process of your whole wedding weekend planning
- Venue, Vendor, Visual research for wedding day based on client request
- Venue, Vendor, Visual research for other wedding weekend events (welcome party, rehearsal dinner, day after brunch)
- Continue exchanging design ideas and brainstorming, further refining all design concepts
- Research and help on intricate details: invitations for all events, wedding stationery, favors, welcome bags, etc.
- All vendor communication, negotiations, and review contracts
- Continue budget management, fully accessible through digital planning software tool
- Unlimited site visits to review layout, floor plan, decor plan
- Weekly planning emails on top of digital software tool to go over checklist
- Clients preference of monthly meetings via phone, webcam, or in person to ensure planning progress to confirm contracts, deposits, and details
- Consult with any traditions, etiquette or new trends per client request
- No other weddings will be scheduled within a week of your wedding
- Always available for any questions, comments, or concerns about any elements of your wedding via text, phone, email, webcam, aisle planner, or in person

3 months before

- Concierge services kick in, includes but not limited to;
- Making appointments for spa services
- Research and help with wedding party gifts, gifts for parents, gifts to each other
- Check progress on RSVP’s, etc.
- Wedding night hotel booking
- Creation and management of wedding website/app
- Suggest and begin room blocks for out of town guests

- Master pre wedding meeting; all major decisions should be final and booked at this point. All elements will be reviewed from beginning to end, all contracts will be reviewed, and will move on to intricate details with design and finalize timeline for each event planned.

Final weeks up to wedding

- Final details meeting
- Final walk through with all major elements of wedding, discuss final details with contracted vendors
- Distribute final payments and gratuity
- Assist on picking up and returning rentals
- Direct entire rehearsal along with officiant
- Distribute wedding timeline packet to vendors and bridal party
- Direct wedding day off (ceremony + reception)
- Vendor direction and coordination
- Setup layout and decor requested by clients
- Unlimited hours on the day of, we’ll be there before and after you
- Use of wedding emergency kit available for bridal party and family
- Gather all gifts and assure they are safely taken home
- Make sure all rentals and vendor equipment is returned
- 2 Wedding assistants for the day


A La Carte Menu

Our A La Carte menu consists of other wedding events that need our assistance in coordination and design. Please see the pricing sheet for a breakdown in details of each package. Please contact us for details.

- Engagement Party Planning
- Bridal Shower Planning
- Bachelorette Party Planning
- Welcome Party Planning
- Day After Brunch