Patricia Fratto

wedding planner

Patricia Fratto
Arlington, MA
(508) 308-0307
perfectlycoordinated@gmail.com
Certifications

I worry about the details, so you don't have to!

As the owner of Perfectly Coordinated, it’s my great joy to help couples have the perfect Wedding Day. I cater to the bride and groom who want to do most of their own planning, but need someone to handle the hundreds of details – big and small – that go into planning a wedding. Several different packages are available, based on the level of coordination you need.

My philosophy is simple…I work for you. I listen to your ideas, develop a customized plan, and keep you organized and stress-free throughout the entire process. All my couples benefit from a comprehensive set of checklists, guides, and progress reports to ensure that no step is overlooked.

A Little Bit About Me...

Like every little girl, I dreamed of being a bride and having the most beautiful wedding ever! In 2009, that dream came true, when I married my husband, Glenn. I was very much a Do-It-Yourself bride, creating everything from our invitations, to our programs, seating cards, menus, guest book, and centerpieces. I even made my own aisle runner.

During the 18 months leading up to our Big Day, something magical happened….I fell in love with wedding coordination and knew I wanted to help other brides have the wedding of their dreams!

I have to admit, I’m a bit obsessed (okay, more than a bit) when it comes to organization! It’s been said that my day planner is my best friend, and I live by checklists. Combine that with my creativity, my ability to connect with people, and my love of everything wedding-related and wedding coordination was a natural path for me.

As a marketing professional, I have over 20 years of corporate event experience. I have a certificate in Meeting and Event Planning, and am certified as an International Wedding Planning Professional (IWPP). I’m also a member of the Association of Bridal Consultants (ABC).

Services

Full Service Wedding Coordination Package…

For busy couples who have limited time to spend on researching venues, looking for vendors, worrying about what needs to be done next, and handling the thousands of details that go into planning a wedding. I’ll guide you through the entire process…from “I Will” to “I Do!”

• Complimentary initial consultation
• Up to 6 scheduled face-to-face meetings throughout the planning process
• Unlimited email/phone communication
• Assistance with budget planning/prioritizing what’s most important to you
• Brainstorm themes to get your ideas on paper
• Ceremony/venue recommendations based on wedding budget, size & style
• Vendor recommendations
• Act as liaison between you, venue, vendors/attend meetings as needed
• LOTS of checklists to guide you through the entire planning process (my specialty!)
• Monthly progress reports (weekly, as your Big Day gets closer)
• Assist with selection of invitations, print materials, and/or favors as needed
• Attend bridal gown appointments if desired
• Attend floral/design meetings if desired
• Coordination of linen rentals
• Guidance on wedding etiquette
• Contract management of all vendors (track payments & due dates)
• Help tracking guest RSVPs as needed

• Provide guidance on guest seating
• Introduce myself, offer assistance & confirm arrival time/other details with vendors
• Coordinate Wedding Day arrival times with hair/makeup stylists, photographer, florist & others
• Prepare comprehensive Wedding Day Timeline
• Share timeline with vendors ahead of time so everything runs smoothly on your Big Day
• Create consolidated Wedding Day Timeline for bridal party and families
• Attend final meeting with venue coordinator
• Attend rehearsal (up to 2 hours) to ensure everything runs smoothly during your ceremony
• Coordinate with bridal party re: where/when they need to be for rehearsal & the Big Day

Day-Of Coordination:

• Up to 8 hours of on-site (ceremony and venue) coordination
• Act as personal assistant to the bride and groom
• Communicate with Best Man to ensure the groom is keeping to the timeline
• Oversee transportation
• Handle any unexpected situations that may arise
• Have Wedding Day Emergency Kit on-hand
• Ensure you (and your loved ones) are stress-free and like guests at your own wedding

Ceremony:

• Set up programs, décor, candles, etc.
• Coordinate arrivals of musicians
• Assist with corsages, boutonnieres, etc.
• Organize groomsmen
• Line up bridal party for procession

Reception:
• Ensure venue is set up exactly as you envisioned
• Arrange escort cards
• Set up guest book, pen, toasting flutes, cake knife
• Set up table #s, favors, menu cards, etc.
• Set up bathroom baskets
• Make sure tables are set appropriately
• Make sure flowers are set up according to your floral order
• Greet vendors, see if they need anything
• Assist with photo coordination (organize bridal party, families, to keep things running smoothly)
• Work with venue coordinator to execute the Wedding Day Timeline throughout the reception
• Distribute final payments to vendors
• Pack up gifts, couple’s belongings at end of reception & give to designated point person

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Partial Coordination Package…

For the couple who wants to plan their wedding, but needs some direction and professional assistance with vendor referrals, and someone to coordinate every last detail (and there will be many). Regardless of where you are in the planning process, I’ll begin by evaluating your progress to-date, then develop a comprehensive plan for making your Big Day everything you imagine it to be!

• Complimentary initial consultation
• Up to 4 scheduled face-to-face meetings throughout the planning process
• Unlimited email/phone communication
• Review of budget/budget management
• Vendor contract review
• Remaining vendor recommendations, if needed
• Reception site walk-thru
• Act as liaison between you, venue, vendors/attend meetings as needed
• LOTS of checklists to guide you through the entire planning process (my specialty!)
• Monthly progress reports (weekly, as your Big Day gets closer)
• Coordination of linen rentals
• Guidance on wedding etiquette
• Contract management of all vendors (track payments & due dates)

• Provide guidance on guest seating
• Introduce myself, offer assistance & confirm arrival time/other details with vendors
• Coordinate Wedding Day arrival times with hair/makeup stylists, photographer, florist & others
• Prepare comprehensive Wedding Day Timeline
• Share timeline with vendors ahead of time so everything runs smoothly on your Big Day
• Create consolidated Wedding Day Timeline for bridal party and families
• Attend final meeting with venue coordinator
• Attend rehearsal (up to 2 hours) to ensure everything runs smoothly during your ceremony
• Coordinate with bridal party re: where/when they need to be for rehearsal & the Big Day

Day-Of Coordination:

• Up to 8 hours of on-site (ceremony and venue) coordination
• Act as personal assistant to the bride and groom
• Communicate with Best Man to ensure the groom is keeping to the timeline
• Oversee transportation
• Handle any unexpected situations that may arise
• Have Wedding Day Emergency Kit on-hand
• Ensure you (and your loved ones) are stress-free and like guests at your own wedding

Ceremony:

• Set up programs, décor, candles, etc.
• Coordinate arrivals of musicians
• Assist with corsages, boutonnieres, etc.
• Organize groomsmen
• Line up bridal party for procession

Reception:

• Ensure venue is set up exactly as you envisioned
• Arrange escort cards
• Set up guest book, pen, toasting flutes, cake knife
• Set up table #s, favors, menu cards, etc.
• Set up bathroom baskets
• Make sure tables are set appropriately
• Make sure flowers are set up according to your floral order
• Greet vendors, see if they need anything
• Assist with photo coordination (organize bridal party, families, to keep things running smoothly)
• Work with venue coordinator to execute the Wedding Day Timeline throughout the reception
• Distribute final payments to vendors
• Pack up gifts, couple’s belongings at end of reception & give to designated point person


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Month-of Coordination Package…

For the couple who wants someone to take charge of all the overwhelming details that need to be taken care of during the final 6 weeks leading up to your wedding. This is your time to relax and focus on you…leave the rest to me as you dream about your Big Day! You don’t want to spend all that time planning just to have it fall apart on the Day-Of.

• Complimentary initial consultation
• Up to 2 scheduled planning and detail meetings
• Unlimited email/phone communication
• Vendor contact review
• Reception venue walkthrough
• Run through logistics to make sure you haven’t overlooked anything
• Customized checklists to guide you through the final 6 weeks (my specialty!)
• Guidance on wedding etiquette
• Provide guidance on guest seating
• Introduce myself, offer assistance & confirm arrival time/other details with vendors
• Coordinate Wedding Day arrival times with hair/makeup stylists, photographer, florist & others
• Prepare comprehensive Wedding Day Timeline
• Share timeline with vendors ahead of time so everything runs smoothly on your Big Day
• Create consolidated Wedding Day Timeline for bridal party and families
• Attend final meeting with venue coordinator
• Attend rehearsal (up to 2 hours) to ensure everything runs smoothly during your ceremony
• Coordinate with bridal party re: where/when they need to be for rehearsal & the Big Day

Day-Of Coordination:

• Up to 8 hours of on-site (ceremony and venue) coordination
• Act as personal assistant to the bride and groom
• Communicate with Best Man to ensure the groom is keeping to the timeline
• Oversee transportation
• Handle any unexpected situations that may arise
• Have Wedding Day Emergency Kit on-hand
• Ensure you are stress-free and like guests at your own wedding

Ceremony:

• Set up programs, décor, candles, etc.
• Coordinate arrivals of musicians
• Assist with corsages, boutonnieres, etc.
• Organize groomsmen
• Line up bridal party for procession

Reception:

• Ensure venue is set up exactly as you envisioned
• Arrange escort cards
• Set up guest book, pen, toasting flutes, cake knife
• Set up table #s, favors, menu cards, etc.
• Set up bathroom baskets
• Make sure tables are set appropriately
• Make sure flowers are set up according to your floral order
• Greet vendors, see if they need anything
• Assist with photo coordination (organize bridal party, families, to keep things running smoothly)
• Work with venue coordinator to execute the Wedding Day Timeline throughout the reception
• Distribute final payments to vendors
• Pack up gifts, couple’s belongings at end of reception & give to designated point person

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A La Carte Services

Services are billed on an hourly rate.

• Venue/vendor recommendations
• Budget coaching
• Research/book rehearsal dinner venue
• Create Bridal Party Newsletter(s)
• Assistance with arranging hotel room blocks
• Create/assemble welcome bags for hotel guests
• Create Wedding Newsletter for hotel guests
• Favor assembly

Testimonials

"Patty's wedding checklists are a complete life saver! As many brides can attest, your wedding day and the events that lead up to your wedding day can be chaotic. I had so much to remember and do -- it was very overwhelming! The checklists that Patty provided kept me organized and as stress-free as possible. From tips to tipping to day-of reminders, Patty thought of everything. I knew that no detail would go overlooked!"

Jennifer Nelson