Event Planner, Wedding Planner
Planning any event may seem impossible and quite often my clients underestimate how much work it is when they take the project on and the amount of time involved in planning the event. We all seem to lead very busy lives these days and some of my clients find they do not have enough time to meet all of the supplier’s and discuss how they envisage everything to look as the event unfolds. They therefore decide to come to Choc in a box events/wedding planning as this saves them sleepless nights worrying about their special day. It does not matter if you are planning a small party, a fundraising event or the most important day of your life, Choc
Sarah Poole launched Choc in a box ltd in July 2007 and after being made redundant from Cobham Hall in 2011 decided to expand Choc in a box to do event and wedding planning as this was part of her role at Cobham Hall.
Sarah has endless enthusiasm, energy and passion. She is highly motivated and committed to her clients. We can assure everyone that:
• We will respond to all enquiries within 48 hours
• We will respect client confidentiality
• We will disclose any suppliers that they have a vested interest in
• We will pass all discounts onto their clients
• We never accept commission
• We have £1 million public liability insurance
Please do not hesitate to contact us for a free “no obligation” consultation where we can discuss the details of your special event. Choc in a box offer various levels of assistance to suit your personal requirements.
Below are some indications of the key services we offer:
The venue package is ideal for those clients that need an extra pair of hands to decorate their venue for the event or on their special day. This package includes 3 hours of on-site venue, dressing and decoration. Choc in a box would arrive the morning of your event to dress the venue, set out the name cards, menus, putting the sparkles on the tables, ribbons around the chairs and putting around your favours for the guests and any other assistance that you may require. Choc in a box offer unlimited telephone and email support in the preparations for your wedding day along with a detailed itinerary so nothing is forgotten on this special day.
EXTRA HOURS CAN BE REQUESTED AT £30 PER HOUR
ON THE DAY COORDINATION/MASTER OF CEREMONIES
This special service is designed to give you extra peace of mind. Ensuring someone is on hand to ensure your wedding day goes without a hitch. Choc in a box take care of any of those awkward moments when guests are not quite sure where they should be standing or where to put their cards and gifts.
This service normally begins during the morning of your wedding and finishes just before the evening guests arrive or shortly after the speeches. Choc in a box contact and liaise with suppliers and venue during the week before your wedding and offer the following assistance:
• Unlimited email and telephone consultations
• Support for the ushers and best man at the venue
• Assisting guests to their seats at the venue
• Ensuring the wedding day runs smoothly
• Coordination of the reception
• Assistance with a receiving line
• Announcing of the speeches
• General timekeeping for the day
FROM £300 THIS SERVICE IS BASED ON APPROX 6 HOURS SERVICE
EXTRA HOURS WILL BE CHARGED AT £30 PER HOUR
(Please note, that due to the popularity of our other wedding day services, we are unable to take bookings more than 5 months in advance for this service)
If you are trying to plan the best day of your life (wedding), but not quite sure where to start, then this is the best package for you as it could give you the inspiration you are looking for. This package is designed to help and assist you in the early stages of planning your wedding or event. We will spend approx 3 – 4 hours discussing your thoughts for your event and go through the preparations with an experienced coordinator, who will be able to advise you, help you with your budget and recommend suppliers. If you are not sure where to start and need some advice and hot tips, then this is the package for you.
THE FINAL STAGES
You have now planned your event or wedding, found all your suppliers and venue but are now feeling the strain of doing the finishing touches. Do not worry as Choc in a box will come to the rescue. The month before your big event is an incredibly stressful time, but at the same time, it is an exciting one and you need to be totally in control and on top of all the arrangements. The co-ordination is now immense and time is critical, so why not now hand it over to Choc in a box and your plans and hard work will come true and you can start to relax in the weeks leading up to your day. Choc in a box will have a comprehensive meeting with you and go over all the details. These are then pulled together, all arrangements and suppliers confirmed and your guest numbers finalised. Choc in a box will be on hand in the morning of your event and throughout the day to ensure that the venue is set up the way you wanted it to be as detailed in our meetings. This then enables you to fully relax, in the knowledge that everything is under control and in the hands of a professional. Choc in a box will give you a detailed itinerary and time line of how the day will run itself, you will know that we will do everything that has been agreed and keep you informed every step of the way.
BESPOKE WEDDING PLANNING
This is a compressive package which includes everything from start to finish. This covers all aspects of your special day from the initial meeting right through to the important thank you cards to give you complete peace of mind. This is organised to your specification exactly how you dreamed it would happen as you want perfection on your wedding day as this will truly be a day to remember. You are fully in control at all times, all the decisions are made with yourself so that it remains your day.
The budget you set is very important and will be strictly controlled. Choc in a box will have regular meetings with yourself and will be able to provide regular reports, a timeline of when things need to be paid and what next to look at for your special day. Choc in a box will search and find the perfect venue for you based on our free consultation at the beginning of being appointed.
Choc in a box will only use recommend reliable suppliers and negotiate and book on your behalf. We will help you send out save the date cards, invitations and guest information sheets, track the replies and chase the people who have not replied and arrange for your thank you cards as gifts come in. Choc in a box will search and find various wedding shops for the whole bridal party, and arrange appointments for you to try on the wedding dress of your dreams, will find suitable accommodation for your guests and negotiate rates and help you book your honeymoon.
Choc in a box will co-ordinate the delivery and set-up times with the appropriate suppliers. On the day Choc in a box will be on hand from early in the morning personally overseeing the decoration of your chosen venue ensuring the venue is just how you imagined it would look when you arrive. No two events are the same and weddings are unique, the amount of help required varies with different clients, so you know your quote will also be unique. The fee that is agreed at the time the contract is signed and will not change, even if your budget does.
“I would like to wish you the very best for the future and thank you for all your help with the Modern Pentathlon World Cup and the Medway Sports Awards” Mike Evans Medway 2012 and Sports Development Team “Once again many thanks for all your personal assistance in arranging the forward planning of my function this autumn. Your professional approach and personal availability at any time was great appreciated”. Ceilia Browning “Once again many thanks for all your personal assistance in arranging the forward planning of the accommodation and athlete care during the Modern Pentathlon World Cup. Your professional approach and personal avaibility throughout this time was greatly appreciated”
Skip Peacey Pentathlon GB Competitions Administration
“Sarah’s organisation prior to our training camp is meticulous and she is always there to meet us on arrival whatever time of the day or night. She is available 24 hours a day for us to contact her. We greatly appreciate her availability and concern for our welfare” Viv Ebbs Team Manager Synchronised Swimmers “As a team, we found you approachable and personable as you helped with our questions and requests. We appreciate your flexibility and can-do attitude, as well as your desire to help us to enjoy the facilities on offer and to make the most out of our week” Emily Baxter Youth Camp Leader Masada
“Once again many thanks for your personal assistance in arranging the forward planning of the St Joseph’s Convent Preparatory school Black & White ball this summer. This event is the most prestigious in the schools social calendar, and takes a huge amount of work to organise, it is also extremely stressful! As such your professional approach and personal availability at any time is greatly appreciated. You go out of your way to help make the event as problem free and as fabulous as possible, it’s the extra little things such as finding black candles at the last minute which saved the day this year, that speak volumes about how you do your job. Nothing is too much trouble and no question too silly. I know when dealing with you, my event will run smoothly and I don’t have to worry about anything, which leaves me to actually enjoy the occasion myself.” Sarah Robinson ‘Friends of St Josephs Convent Preparatory School